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Parish Council Minutes

 
Parish Council Minutes
 

Draft Minutes of the last meeting are shown immediately below.
For previous minutes go right to the bottom of this page.


MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL on 10th April 2017
PLEASE NOTE THAT MINUTES ARE ALSO PUBLISHED ON THE VILLAGE WEB SITE
http://www.littlegaddesden.org.uk

The meeting commenced at 8.00pm.

Present : Cllrs. Archer, Hargreaves, Hyde, Irving, Kelly, Alastair Greene (Clerk), County Councillor David Lloyd, Borough Cllr. Terry Douris, PCSO Lee Clements and eight members of the public.
Apologies : Cllr. Heaphy

1. FORMALITIES

The attendance register was signed. There were no declared interests on items on the agenda and no requests for dispensation to speak. The minutes of the previous meeting were agreed as a correct record of the meeting and were signed.

Cllr. Archer introduced the Parish Councillors to those attending and extended a warm welcome to Cllr. Hargreaves who was attending his first meeting as a Councillor.

2. OPEN SESSION FOR MEMBERS OF THE PUBLIC

Cllr. Archer asked if anyone wished to raise any matters.

Paulette Reed mentioned on behalf of Wendy Mitchell that the path from Ringshall to October House was very overgrown and strewn with debris. It was agreed that the Clerk would press the local authority to clear it back to the verge line.

Virginia Westmacott asked whether she could put up advance notices for the WI event for a week commencing 7th May and for the Art Club event for a week commencing 27th May, consent was granted.

Ahead of the Police Report Cllr. Archer introduced County Councillor David Lloyd who was attending his last Parish Meeting at Little Gaddesden before standing down as a County Councillor. Cllr. Archer thanked him for being such a strong supporter of the Parish Council and noted that David Lloyd had held the office of County Councillor for Hertfordshire for 18 years. He would be continuing his role as Police and Crime Commissioner for a second term and continue to be a Criminal Justice spokesman for the Association of Police and Crime Commissioners.
David Lloyd had been asked to speak at the meeting on cybercrime. He explained that there were two sorts of cybercrime, cyber enabled crime and cyber dependent crime but that whatever the designation there was very significant under reporting. He advised that all cybercrime was fraud and it was handled centrally by the specialists at City of London Police rather than individual counties. This means there are no records locally kept on the statistics of cybercrime in Little Gaddesden. For Hertfordshire as a whole there were 1065 reported frauds across 1.2 million residents ranking it the 5th highest county for cybercrime in the country. Such frauds tend to be by direct mail, cold calls, utility man or police officer impersonations or debt collecting agencies. The main thing that can be done is raising people’s awareness of the types of scams and frauds particularly for those vulnerable people in the community.


3. REPORTS AND MATTERS ARISING

(a) Police Report. Lee Clements presented the Police Report for the previous month. He advised that there were no reported crimes in Little Gaddesden in March but did note one just outside the Parish in Nettleden. The full police report is posted on the web site and the notice board next to the shop.

(b) Councillor vacancy process – The Clerk confirmed that following that following the resignation of Jim Townsend, notices had been posted on the notice boards. If 10 electors or more request the returning officer at Dacorum Borough Council to hold an election then an election would be held, otherwise the Council would fill the post by the co-option process. On behalf of the Council, the Chairman expressed thanks to Jim Townsend for his varied and considerable work as a Councillor.

(c) 70th Anniversary of the Gaddesden District VPA – Cllr. Irving explained that March 2018 would mark the anniversary of the VPA and asked whether, bearing in mind the historical significance of the organisation to the village the Parish Council would support a celebration of some sort. Cllr. Archer agreed that the Parish Council would like to help mark the occasion.

(d) Minor amendment to the Standing Orders – The Clerk explained that under the Localism Act it was necessary to amend the standing orders. Instead of filming and recording the Parish Meeting being permitted only with the Parish Council’s consent, the wording now had to be changed to:-
‘A person may not orally report or comment about a meeting as it takes place if he is present at the meeting of a parish council or its committees but otherwise may:
a) film, photograph or make an audio recording of a meeting;
b) use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
c) report or comment on the proceedings in writing during or after a meeting or orally report or comment after the meeting. ‘.

It was agreed that the new wording should be adopted.


(e) Progress on projects identified through the Village Survey.

Cromer Close Play equipment – The Clerk confirmed that he was awaiting additional quotes and would present them at the next meeting.

Cycle rack – The quote from Malcolm Weaver for £286 plus vat for the creation and installation of a six berth cycle rack adjacent to the Village Hall was approved.

Village Hall – Cllr. Hyde confirmed that along with other Clubs/Societies the Parish Council had responded to the Village Hall questionnaire and had received the consolidated response from the Village Hall Secretary. The first priority in terms of refurbishment was to renew the toilets at a cost of £30,000 and the Parish Council had been asked whether they agreed that that was a worthy project and if the Parish Council had access to funds and was willing to support the works financially. The Parish Council agreed to support the project but does not have sufficient funds to pay for it all. It was proposed that the Parish Council should ask the VHMC whether they would be happy to join the Parish Council in the creation of a Joint funding Committee.

The VHMC also asked if it would be possible for the Parish Council to prevail upon Dacorum Borough Council and Herts Highways to secure the marking of a disabled space outside the village hall door and some “T marks” to indicate where vehicles can park in the area outside the hall. It was agreed that Cllr. Paul Kelly would prepare a plan and District Councillor Terry Douris would ask for a quote from the County Council contractor. It was suggested that it might be possible to get that lining work done at the same time as the road markings following the road resurfacing of Nettleden Road.

(f) To receive an update on the Ringshall flooding issue – Mike Walsham confirmed that two boreholes one of 21 metres and one of 24 metres had been sunk into the locations prepared by the previous contractors and although no rain had fallen to test the system he was keen to thank all those who had helped raise awareness of the flooding issue and who had ensured that action was taken by the County Council. Mike particularly thanked County Councillor David Lloyd, District Councillor Terry Douris and Mike Penning MP.


(g) The electrical supply to the Green – The Clerk advised that the total cost for UK Power, E-on and the Parish Council’s electrician to install a cabinet and supply to the Green was approximately £3,000 and that he and Cllr. Kelly had been unable to reduce the cost. Jim Townsend asked whether the work had been competitively bid. The Clerk confirmed that UK Power had a fixed price, there was no charge for E-ons work and the electricians bid included a substantial cost for the housing so the labour was just a small part of the overall cost. Cllr. Irving reminded the Council that other groups in the village had offered to support the cost of the permanent electricity supply, so it was agreed that the Clerk would write to them asking for a contribution towards this infrastructure improvement for the village.


(h) Next steps on the verge opposite the shop – The Clerk confirmed that he had received a quote from Ringway but was awaiting quotes from other contractors before he could make a recommendation to the Council. Works were still planned to be carried out around mid-May.
Cllr. Archer advised that she had met with Amit Odedra between Parish meetings to keep him updated on progress.

(i) Update on superfast broadband
It was noted that Cabinet 3, (opposite Telecom Drive) was now live for fibre and could offer superfast broadband.

(j) Request re Parking in the village
Cllr. Kelly said that he felt that the Parish Council should exercise some degree of control on the parking on the land adjacent to the Sports Pavilion. Cllr. Hyde explained that she was worried that perspective purchasers of 24 Nettleden Road might seek to use the land as overspill parking if was not clearly marked with ‘No Overnight Parking allowed’. Councillors discussed whether it would be appropriate to extend the same restriction to the car park adjacent the Bowls Club. It was agreed that the Clerk would obtain quotes for signage for both locations.


(k) BBQ proposal
Cllr. Kelly explained that the Sports Club had agreed to fund a minor modification to the bin store to house the calor gas container and the gas BBQ and that as a result a permanent BBQ facility would not be needed.

(l) Litter picking along Hudnall lane
Cllr. Archer advised that as a result of a request to keep Hudnall lane free from litter the Sunnyside Trust had been asked how much it would cost to extend their litter picking coverage to the stretch of road between Hudnall Common and the crossroads at the bottom of the hill at Fourways junction. Sunnyside had advised that they would need a separate person to manage this and it would cost £40 per occasion. Cllr Archer recommended that as this was a significant cost compared to the £55 per occasion for the whole of the rest of the village, that perhaps a volunteer group could be set up to manage this more cheaply.

4. ADMINISTRATION

Correspondence

It was noted that ROSPA would carry out the Safety Inspection of the two children’s playgrounds in May.
The Clerk advised he had been in correspondence with Claire Owen about use of part of the Playing Field for a School event in June, likely now on 25th June and also in correspondence with Jill Scriven re use of the car park adjacent to the Bowls Club, for overspill parking for a wedding at the Church, on 10th June. The Clerk was concerned that there was no easy way for people to check all village events so as to avoid conflicting activities.

Finance
a. Cheques approved
HAPTC subscription £637.39 (agreed and minuted Dec 2016)
Clerk & Village Hall Manager – Salary & PAYE for April
Trading Limited – £220 plus vat – Warden Services (April invoice)
MWAgri – £530.50 plus vat Contract payment for April plus wire fence repair
Clerk – Petty cash – £12.60 stationery
Rod Wilson £160 plus vat Tree surgery on the Green
Village Hall Hire £99 no vat
b. Cheques/payments received
LGVH Management Committee - Village Hall Manager salary
Scout Hut cheque - £5

c. The Council agreed that the summary of the actions carried out by the Parish Council over the year enabled the Chairman to sign the Annual Governance Statement for 2016/17.

d. The Council confirmed that as the Clerk had completed his CILCA training he was entitled to receive an increment on his salary scale in addition to the 1% pay rise with effect from 1st April 2017. The Council also approved the statutory increase for the Village Hall Manageress from the same date.


e. The Clerk advised that as the meeting was one week earlier than usual he was waiting for the bank statement, so could not yet produce the end of March accounts.

PLANNING SCHEDULE - CURRENT APPLICATIONS (status at 10th April, 2017)
(Red text show changes since previous meeting)

BLUE COTTAGE, RINGSHALL ROAD, RINGSHALL, BERKHAMSTED, HP4 1ND. WORKS TO TREES. 4/03305/15/TCA. No objection from LGPC, DBC decision awaited

GADDESDEN HOUSE, NETTLEDEN ROAD FRONT, SIDE AND REAR SINGLE STOREY EXTENSIONS. LOFT CONVERSION AND ROOF EXTENSIONS. 4/03303/16/FHA Supported by LGPC, DBC Decision awaited

LAND AT NETTLEDEN ROAD, RETENTION OF EQUESTRIAN FIELD SHELTER AND SMALL AREA OF GATEWAY HARDSTANDING. 4/00136/17/RET Objection by LGPC withdrawn due to the agreement on conditions imposed by DBC on their decision to grant:-
3) The application site shall not be used for commercial livery purposes or for any other commercial purpose.

Reason: To safeguard the Rural Area, the character and appearance of the open countryside and the Chilterns Area of Outstanding Natural Beauty in accordance with Policies CS12 and CS24 of the Dacorum Core Strategy (September 2013) and saved Policies 81 and 97 of the Dacorum Borough Local Plan 1991-2011.
4) The hard standing shown in the site plan (dated 18/07/2017) shall not be used for the overnight parking of vehicles.

Reason: To safeguard the Rural Area, the character and appearance of the open countryside and the Chiltern Area of Outstanding Natural Beauty in accordance with Policies CS12 and CS24 of the Dacorum Core Strategy (September 2013) and saved Policies 81 and 97 of the Dacorum Borough Local Plan 1991-2011.

SPRINGFIELD, NETTLEDEN ROAD NORTH, LITTLE GADDESDEN, VARIATION OF CONDITION 4 (APPROVED PLANS) ATTACHED TO PLANNING PERMISSION 4/02136/16/FHA (LOFT CONVERSION INCLUDING RAISING OF EAVES AND RIDGE LEVEL AND FULL HEIGHT REAR BAY WINDOW EXTENSION. ATTACHED GARAGE, SINGLE STOREY FRONT EXTENSION AND PORCH. 4/00137/17/ROC Supported by LGPC, Granted by DBC

22 RINGSHALL ROAD, RINGSHALL FIRST FLOOR SIDE EXTENSION. 4/00234/17/FHA. Supported by LGPC, Refused by DBC.
Conclusion
Overall, the proposed works would detract from the character and appearance of the Conservation Area and the AONB. The application therefore does not meet the requirements of the NPPF (2012), saved appendix 7 and policies 120 and 119 of the Dacorum Local Plan (1991) and policies CS11, CS12 and CS27 of the Core Strategy (2013).

18 RINGSHALL ROAD, RINGSHALL FELL BIRCH TREE, 4/00257/17/TCA. Supported by LGPC, DBC Raise no objection
ASHRIDGE HOUSE, ASHRIDGE PARK, REMOVE EXISTING IRON GATE TO SOUTHERN ENTRANCE, REMOVE INFILL SUPPORTING EXISTING GATE TO RESTORE SOUTHERN ENTRANCE TO ORIGINAL CONDITION AND INSTALL NEW GATE AT ENTRANCE TO TUNNEL. 4/00262/17/LBC. Supported by LGPC, No decision from DBC

APPLEGARTH, NETTLEDEN ROAD, WORKS TO TREES, 4/00364/17/TCA Supported by LGPC, DBC Raise no objection

Additions since last meeting:-

GREENHAYES, NETTLEDEN ROAD, SINGLE STOREY FRONT EXTENSION AND PORCH REPLACEMENT. 4/00599/17/FHA Supported by LGPC, no decision from DBC

MOSSHALL FARM, NETTLEDEN ROAD NORTH, VARIATION OF CONDTION 7 (APPROVED PLANS) ATTACHED TO PLANNING PERMISSION 4/02699/15/FUL (PROPOSED REPLACEMENT DWELLING AND REPLACEMENT OF TWO BAYS OF EXISTING OUTBUILDING WITH A DOUBLE GARAGE). 4/00614/17/ROC No objection from LGPC, no decision from DBC

DEERWOOD, HUDNALL COMMON, TWO STOREY AND SINGLE STOREY SIDE EXTENSIONS AND REAR ROOF LIGHT. 4/00637/17/FHA Under consideration by LGPC, no decision by DBC

14A NETTLEDEN ROAD NORTH. WORKS TO TREES. 4/00631/17/TCA Supported by LGPC, no decision from DBC

15 NETTLEDEN ROAD NORTH, (renamed 50 Little Gaddesden). WORKS TO TREES. 4/00647/17/TCA Supported by LGPC, no decision from DBC

NETTLEDEN ROAD NORTH ALTERATIONS TO LISTED BUILDING. SINGLE STOREY SIDE AND REAR EXTENSIONS. 4/00648/17/LBC Under consideration by LGPC, no decision by DBC

WHITE MEADOWS, NETTLEDEN ROAD NORTH, DETACHED TWO-BAY CAR PORT. 4/00327/17/FHA Under consideration by LGPC, no decision by DBC

24 NETTLEDEN ROAD NORTH, VARIATION OF CONDITION 3 (APPROVED PLANS) ATTACHED TO PLANNING PERMISSION 4/01966/15/FHA (NEW FIRST FLOOR ACCOMMODATION OVER EXISTING KITCHEN AND GARAGE, ADDITION OF CONSERVATORY TO REAR AND FRONT PORCH WITH INTERNAL AND EXTERNAL ALTERATIONS INCLUDING ADDITION OF DORMER WINDOWS). 4/00660/17/ROC Supported by LGPC, no decision from DBC

21 BEDE COURT. WORKS TO TREES. 4/00816/17/TCA Supported by LGPC, no decision from DBC
FIELD HOUSE, CHURCH ROAD, SINGLE STOREY SIDE EXTENSION AND ALTERATIONS TO THE ROOF. 4/00687/17/FHA Supported by LGPC, no decision from DBC


Information to share / Items for the next meeting
Cllr. Kelly asked whether the Parish Council would be willing to cover the cost of insurance by way of a donation to the Gaddesden Gallop, the request was agreed.

Cllr. Irving asked whether the Parish Council had any objection to two initiatives to be funded by the Cricket Club. Firstly the placing of pitch covers over the wickets during the season to prevent flooding and secondly the installation of a practice net surfaced run up for a bowler. The Council had no objection to the first other than to impose a condition that outside of the Cricket season they would need to be stored in the container or elsewhere but not on the Playing Field. With regard to the practice area, it was felt appropriate to liaise with the Tennis Club and also to check whether the hard standing required planning consent before making any decision.

Cllr. Irving raised a concern about the route of the footpath from Covetous Corner to Cromer Close not following the original line. Jim Townsend said that the advice he had received in the past from Clayton Rae, the Footpaths Officer, was that variations to the original line were acceptable provided they were broadly covering the same route.

Cllr. Archer sought approval to the £150 cost of relocating the Speed Indicator Device (SID) to the next location (north of the village coming south from Ringshall direction) in June/July. Approval was given.

It was noted that in response to the request from Doug Adams, Chairman of the Sports Club, that the protecting logs in the gravel car park were raised up a few inches by Cllr. Kelly, to prevent vehicles accidentally ramming the Pavilion side wall.

It was noted that the Village Pond owned by the National Trust had dried up.

Virginia Westmacott asked if the Highway Authority could do some trimming of the sprouting tree growth at the dangerous junction at Fourways on the old A4146. District Councillor Terry Douris explained that this was in Central Beds area but that he would pass the request on.

Cllr. Terry Douris advised that the A4146 would be re-designated the B440 on 27th/28th April.
The meeting closed at 9.30pm

 
Minutes for the previous months

March 2017 - https://www.cushycms.com/temporary_uploads/186440/lgpc minutes March 2017 final docx.doc
February 2017 - https://www.cushycms.com/temporary_uploads/186440/lgpc minutes February 2017 docx.doc
January 2017 - https://www.cushycms.com/temporary_uploads/186440/lgpc minutes January 2017 docx.doc
December 2016 - https://www.cushycms.com/temporary_uploads/186440/lgpc minutes December 2016.docx
November 2016 - https://www.cushycms.com/temporary_uploads/186440/lgpc minutes November 2016.docx
October  2016 - https://www.cushycms.com/temporary_uploads/186440/lgpc minutes October 2016.docx
September 2016 - https://www.cushycms.com/temporary_uploads/186440/lgpc minutes Sept 2016.docx
August 2016 - No meeting
July 2016 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes July 2016.docx
June 2016 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes June 2016.docx
May 2016 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes May 2016.docx
May 2016 (Meeting of the Electorate) https://www.cushycms.com/temporary_uploads/186440/lgpc. apm mins May 16.doc
April 2016 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes April 2016.docx
March 2016 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes March 2016.doc
February 2016 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes February 2016.doc
January 2016 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes January 2016.doc
December 2016 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes December 2015.doc
November 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes November 2015.doc
October 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes October 2015.doc
September 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes September 2015.doc
August 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes August 2015.doc
July 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes July 2015.doc
June 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes June 2015.doc
May 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes FINAL May 2015.doc
May 2015 (Meeting of the Electorate)https://www.cushycms.com/temporary_uploads/186440/lgpc. apm mins May 15.doc
April 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes FINAL April 2015.doc
March 2015      https://www.cushycms.com/temporary_uploads/186440/lgpc minutes march 2015.docx
February 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes february 2015.docx
January 2015   https://www.cushycms.com/temporary_uploads/186440/lgpc minutes january 2015.docx

December 2014   https://www.cushycms.com/temporary_uploads/186440/lgpc. minutes december 14 final.doc

How to get in touch…

Gaddesden Society President
Trevor Fernandes 01442 843498

Gaddesden Society Honorary Secretary
Mandy Haynes 01442 842496
mandy.haynesco.fsnet.co.uk

Gaddesden Society Treasurer
Phil Heaphy 01442 842283
philiph@audiolink.co.uk

Diary Editorial Team

Editors
Phil and Rachael Heaphy 01442 842 283 philiph@audiolink.co.uk

Advertising
Emma Thon
emmastein@hotmail.com

Distribution
Genny Snowdon 01442 843834

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