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Parish Council Minutes

 
Parish Council Minutes
 

Draft Minutes of the last meeting are shown immediately below.
For previous minutes go right to the bottom of this page.


MINUTES OF THE ANNUAL PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL on
15th May 2017

PLEASE NOTE THAT MINUTES ARE ALSO PUBLISHED ON THE VILLAGE WEB SITE
http://www.littlegaddesden.org.uk

The meeting commenced at 8.20pm, directly after the Annual Meeting of the Electorate.

Present : Cllrs. Archer, Hargreaves, Heaphy, Hyde, Kelly, Alastair Greene (Clerk), Borough Cllr. Terry Douris and eight members of the public.

Apologies : Cllr. Irving

1. FORMALITIES

Election of Chair and Vice Chair. Cllr. Louise Archer was proposed and seconded for the position of Chair and Cllr. Rob Irving (in his absence) was proposed and seconded for the position of Vice Chair. It was agreed that the Declarations of Acceptance of Office and agreement to observe the Council’s Code of Conduct would be signed later.
The attendance register was signed. There were no declared interests on items of the agenda and hence no requests for dispensation to speak. The minutes of the previous meeting were agreed as a correct record of the meeting and were signed at the end of the meeting.

2. OPEN SESSION FOR MEMBERS OF THE PUBLIC

Cllr. Archer asked if anyone wished to raise any matters.

Arwel Owen asked on behalf of the Friends of the School if it would be possible to put up notices on the Green advertising their event and to put a banner up on the fence to the Church Road playing field. This was agreed save that the notices on the Green could only be up for the week before the event. It was further requested that the Friends be allowed to use the playing field adjacent to the Sports Pavilion car park for parking. It was agreed that Cllr. Kelly would liaise with the Friends to agree the extent of parking that would be permitted.
Cllr. Archer congratulated County Councillor Terry Douris on his re-election. Cllr. Douris advised that he would have executive responsibility at Herts County Council for Education, Libraries and Localism but would continue to support the Parish on all County matters.
Cllr. Douris (as Borough Councillor) advised that Dacorum Borough Council had been successful in attracting the National Cycle Race, the Tour of Britain to run its penultimate stage, leaving from Hemel and going to Cheltenham on Saturday September 9th. It was thought likely that the route would come through the village but that remained to be confirmed.

3. REPORTS AND MATTERS ARISING

Police Report. The Clerk read out the Police Report for the previous month.
‘Please note that there has been a national change in the way burglary offences are recorded.
They are now classified as:
Burglary Residential – all buildings within the boundaries of a property, including sheds and garages
Burglary Business and Community – buildings that are solely for business purposes or are otherwise outside the classification of residential burglary, such as a sports club or place of worship. Due to this change, figures will no longer be directly comparable to those of recent months/years.

There has been one recorded crime in April, namely a theft where offenders have stolen a post box from a post at Hudnall Common’.
The full police report is posted on the web site and the notice board next to the shop.

(a)  Councillor vacancy process – The Clerk confirmed that the vacancy was being advertised on the notice board with a closing date of 9th June.


(b) Progress on projects identified through the Village Survey -

Marion Alford Memorial, Cllr Archer advised that this matter would be progressed in the coming months.
Cromer Close Play equipment. The Clerk presented three quotes for the swings (2 flat seats, one child’s cradle and one birds nest style) which varied from £6,000 to £8,000 in total. Since the budget set aside for this equipment was only £3,000 plus the contribution from the wind up of the Youth Club of £540, the Councillors agreed to look at options of perhaps reducing the amount of equipment or seeking quotes for another style of equipment. It was agreed that the Clerk should contact Lawrence Trowbridge to find out what solution he could perhaps offer and that Cllr. Hyde would review again with Mrs. Mawhood. It was further agreed that before any action was taken the Council should review the recommendations of the Rospa report to check the safety and integrity of the existing equipment.

Village Hall – In Cllr. Irving’s absence it was confirmed that he had set up a meeting with the Village hall Management Committee to discuss structure of a group to raise funds/manage the village hall improvements.


(c) Electrical supply to the Green. The Clerk confirmed he had written to village clubs and societies, some of whom had expressed a wish to provide financial support, to see whether this infrastructure improvement could be part funded from other organisations.

Cllr. Archer expressed the hope that, as may be happening in other Towns and Parishes, that Dacorum Borough Council could contribute towards the Christmas tree this year. Cllr. Douris said he would make enquiries as too whether there were any such funds.


(d) Update on the verge opposite the shop. The Clerk confirmed that the raising of the kerbs and path at the junction of Hudnall Lane and Nettleden Road were underway. He confirmed also that the tree work opposite the shop had begun with a scheduled completion by Wednesday 17th May. Cllr. Kelly had put up three boards advertising that the Shop and Pub were open for business as usual and the Contractors had a board saying the same, despite this at one point a traffic management team member was advising the public that they were not open!


(e) Arrangements for Volunteer litter picking along Hudnall Road – The Clerk confirmed that he planned to write to the residents of Hudnall Common and the Grovells to see if 12 volunteers could be found to do litter picking along Hudnall Lane. The request would be that each volunteer would do a pick once a year on their allocated month so as to cover the 12 months of the year. This would supplement the excellent work carried out by the Sunnyside Trust in the rest of the Village and would avoid the high cost of adding this particular section of road to their regular route.


(f) Access across the Village Hall car park to the horse fields at the rear – Cllr Archer advised that she had been made aware that the user of the paddock behind the Village Hall was using the gate (on the closed safe route to school path) for access to attend to the horses. Cllr. Archer wondered whether there might be an opportunity to re-open the discussion with the owner of the path about the safe route in return for some form of access. Paulette Reed advised she had spoken to Nick Crispin about it and that he had been against re-opening. It was agreed that Cllr. Heaphy would explore the matter again with the School Head/Governors.


4. ADMINISTRATION

Correspondence

The Clerk advised he had received an e-mail from John Worts of Dacorum Borough Council in connection with a proposal from Mr. Seddon of Manor Orchard, Nettleden Road, to erect a sign for a house name within his curtilage, facing on to the Green. It was agreed that the Clerk would respond not objecting provided that the sign was appropriate in size and location.

Finance
a. Cheques approved
Loan repayment 4 of 5 to Dacorum Borough Council. £1,400
Clerk & Village Hall Manager – Salary & PAYE for May
Trading Limited – £220 plus vat – Warden Services (May invoice)
MWAgri – £751.50 plus vat Contract payment for May plus cycle rack
Clerk – Petty cash – £0.00
Fiona McWilliams – Reimbursement of Domain name £113.40 (now direct debit from Council account)
Insurance renewal with Hiscox - £478.39 including 12% IPT
Allweather roofing - Village Hall guttering - £570 plus vat.
Elizabeth Hamilton – Donation to Gaddesden Gallop £100 no vat

b. Cheques/payments received
LGVH Management Committee - Village Hall Manager salary


c. Budget for 2017/18. The Clerk presented the budget that had been agreed in principle in December but advised he had made a few revisions to ensure the full expected spend could be covered by the reserves. The revised budget was agreed.

d. The Accounts for the end of the full financial year 2016-17 and for the month of April for 2017-18 were presented. It was agreed that they would be signed by Cllr. Irving subsequent to the meeting.

e. The Clerk advised that the papers and records for the Internal audit had been prepared and had been presented to the Internal Auditor for his review.

PLANNING SCHEDULE - CURRENT APPLICATIONS (status at 10th April, 2017)
(Red text show changes since previous meeting)

BLUE COTTAGE, RINGSHALL ROAD, RINGSHALL, BERKHAMSTED, HP4 1ND. WORKS TO TREES. 4/03305/15/TCA. No objection from LGPC, DBC decision awaited

GADDESDEN HOUSE, NETTLEDEN ROAD FRONT, SIDE AND REAR SINGLE STOREY EXTENSIONS. LOFT CONVERSION AND ROOF EXTENSIONS. 4/03303/16/FHA Supported by LGPC, Granted by DBC

GREENHAYES, NETTLEDEN ROAD, SINGLE STOREY FRONT EXTENSION AND PORCH REPLACEMENT. 4/00599/17/FHA Supported by LGPC, Granted by DBC

MOSSHALL FARM, NETTLEDEN ROAD NORTH, VARIATION OF CONDTION 7 (APPROVED PLANS) ATTACHED TO PLANNING PERMISSION 4/02699/15/FUL (PROPOSED REPLACEMENT DWELLING AND REPLACEMENT OF TWO BAYS OF EXISTING OUTBUILDING WITH A DOUBLE GARAGE). 4/00614/17/ROC No objection from LGPC, no decision from DBC

DEERWOOD, HUDNALL COMMON, TWO STOREY AND SINGLE STOREY SIDE EXTENSIONS AND REAR ROOF LIGHT. 4/00637/17/FHA Supported by LGPC, no decision by DBC

14A NETTLEDEN ROAD NORTH. WORKS TO TREES. 4/00631/17/TCA Supported by LGPC, DBC decision raise no objection

15 NETTLEDEN ROAD NORTH, (renamed 50 Little Gaddesden). WORKS TO TREES. 4/00647/17/TCA Supported by LGPC, DBC decision raise no objection

NETTLEDEN ROAD NORTH ALTERATIONS TO LISTED BUILDING. SINGLE STOREY SIDE AND REAR EXTENSIONS. 4/00648/17/LBC Supported by LGPC, no decision by DBC

WHITE MEADOWS, NETTLEDEN ROAD NORTH, DETACHED TWO-BAY CAR PORT. 4/00327/17/FHA Objection by LGPC, no decision by DBC

24 NETTLEDEN ROAD NORTH, VARIATION OF CONDITION 3 (APPROVED PLANS) ATTACHED TO PLANNING PERMISSION 4/01966/15/FHA (NEW FIRST FLOOR ACCOMMODATION OVER EXISTING KITCHEN AND GARAGE, ADDITION OF CONSERVATORY TO REAR AND FRONT PORCH WITH INTERNAL AND EXTERNAL ALTERATIONS INCLUDING ADDITION OF DORMER WINDOWS). 4/00660/17/ROC Supported by LGPC, no decision from DBC

21 BEDE COURT. WORKS TO TREES. 4/00816/17/TCA Supported by LGPC, DBC decision raise no objection
FIELD HOUSE, CHURCH ROAD, SINGLE STOREY SIDE EXTENSION AND ALTERATIONS TO THE ROOF. 4/00687/17/FHA Supported by LGPC, Granted by DBC

Additions since last meeting:-
24 NETTLEDEN ROAD NORTH, WORKS TO T3 AND T4 OAK TREES, 4/00832/17/TCA
No objection from LGPC but including this comment ‘Little Gaddesden Parish Council has carefully considered this application of works to prominent trees in the heart of the village. The Council is prepared to support the application Works to T3 & T4 Oak Trees on the understanding that if the Tree Officer is minded to allow the developer to fell the trees, the Council should like to be informed and have an opportunity to discuss the issue further.’
DBC Raise no objection

WIG END, 10 CHAPEL CLOSE, WORKS TO TREES, 4/00655/17/TPO No objection from LGPC, DBC decision awaited

FAIRWAYS, GOLF CLUB ROAD, CONVERSION OF EXISTING GARAGE, SINGLE STOREY FRONT/SIDE EXTENSION AND CONSTRUCTION OF ATTACHED TRIPLE GARAGE, 4/00898/17/FHA Objection by LGPC using the comment ‘Objection: The site is in the Chilterns AONB. LG Parish Council considers this application to be over development of the site and our grounds for objection are as per previous application 4/00169/14/FHA – that the scale and siting of the triple garage in front of the building line would negatively impact upon the character of the surrounding area’. DBC decision awaited

POOKS HILL, GOLF CLUB ROAD, REPLACEMENT DWELLING (RE-SUBMISSION), 4/00910/17/FUL No objection from LGPC, DBC decision awaited

1 LITTLE GADDESDEN HOUSE, NETTLEDEN ROAD, WORKS TO TREES, 4/01002/17/TCA
Supported by LGPC, DBC decision awaited

11 THE LYE, CONSTRUCTION OF A SINGLE STOREY DETACHED TIMBER GARDEN OUT-BUILDING FOR USE AS A GARDEN OFFICE / LEISURE ROOM. 4/00978/17/FHA.
Under consideration by LGPC, DBC decision awaited

Information to share / Items for the next meeting
Cllr. Heaphy reported back on the latest National Trust meeting that she had attended. She confirmed that Lawrence Trowbridge, the Countryside Ranger, would be retiring in July and that the post of Countryside Ranger would be advertised. The NT planned to extend the Mobility track near the Bridgewater Monument and were currently extending the Estate Office at Ashridge. Planned events included the Plant Sale on 21st May and the ‘Larking Around’ event on 28th May (Skylark and Meadow pipit spotting)
Richard Baker said he wished to trim the hedge behind Bede Court but had been advised that between May and September it was illegal. There was general confirmation that under the Wildlife and Countryside Act there were indeed restrictions.
Mrs Stinton noted that work had stopped at 13, Ringshall Cottages and wondered whether there was a reason for that. It was agreed that the Clerk would check with the enforcement officer.

The meeting closed at 9.30pm 


Minutes for the previous months

April 2017 - https://www.cushycms.com/temporary_uploads/186440/lgpc minutes April 2017 docx.doc
March 2017 - https://www.cushycms.com/temporary_uploads/186440/lgpc minutes March 2017 final docx.doc
February 2017 - https://www.cushycms.com/temporary_uploads/186440/lgpc minutes February 2017 docx.doc
January 2017 - https://www.cushycms.com/temporary_uploads/186440/lgpc minutes January 2017 docx.doc
December 2016 - https://www.cushycms.com/temporary_uploads/186440/lgpc minutes December 2016.docx
November 2016 - https://www.cushycms.com/temporary_uploads/186440/lgpc minutes November 2016.docx
October  2016 - https://www.cushycms.com/temporary_uploads/186440/lgpc minutes October 2016.docx
September 2016 - https://www.cushycms.com/temporary_uploads/186440/lgpc minutes Sept 2016.docx
August 2016 - No meeting
July 2016 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes July 2016.docx
June 2016 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes June 2016.docx
May 2016 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes May 2016.docx
May 2016 (Meeting of the Electorate) https://www.cushycms.com/temporary_uploads/186440/lgpc. apm mins May 16.doc
April 2016 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes April 2016.docx
March 2016 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes March 2016.doc
February 2016 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes February 2016.doc
January 2016 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes January 2016.doc
December 2016 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes December 2015.doc
November 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes November 2015.doc
October 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes October 2015.doc
September 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes September 2015.doc
August 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes August 2015.doc
July 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes July 2015.doc
June 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes June 2015.doc
May 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes FINAL May 2015.doc
May 2015 (Meeting of the Electorate)https://www.cushycms.com/temporary_uploads/186440/lgpc. apm mins May 15.doc
April 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes FINAL April 2015.doc
March 2015      https://www.cushycms.com/temporary_uploads/186440/lgpc minutes march 2015.docx
February 2015 https://www.cushycms.com/temporary_uploads/186440/lgpc minutes february 2015.docx
January 2015   https://www.cushycms.com/temporary_uploads/186440/lgpc minutes january 2015.docx

December 2014   https://www.cushycms.com/temporary_uploads/186440/lgpc. minutes december 14 final.doc

How to get in touch…

Gaddesden Society President
Trevor Fernandes 01442 843498

Gaddesden Society Honorary Secretary
Mandy Haynes 01442 842496
mandy.haynesco.fsnet.co.uk

Gaddesden Society Treasurer
Phil Heaphy 01442 842283
philiph@audiolink.co.uk

Diary Editorial Team

Editors
Phil and Rachael Heaphy 01442 842 283 philiph@audiolink.co.uk

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Distribution
Genny Snowdon 01442 843834

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