Little Gaddesden Music Club (“LGDMC”)
Whenever we need to collect any of your data, we will let know you at that point why we need to do so and what it will be used for, but this guide provides an overview of all of those situations and provides more detail on how we keep your data secure and up to date, how long we might hold it for, and what your rights are in relation to it.
LGDMC is committed to protecting your personal data and will use any personal or sensitive data we collect from you in line with the General Data Protection Regulations (GDPR).
Who’s responsible for data the group collects?
LGDMC is a Data Controller under the GDPR. LGDMC’s Data Protection Officer is the Treasurer who can be contacted at richardctilley1@gmail.com.
What data do we collect and what do we use it for?
LGDMC collects data from individuals to help us plan, organise and run the day-to-day operations of the group (e.g. co-ordinating concerts or collecting subscription payments).
When you join LGDMC as a member, or during your membership with us, we may need to collect some of the following information on you:
• Name
• Email address
• Phone number
• Postal Address
• Subscription payments
• Donations
• Gift Aid Declarations
This data will be used by committee members to manage your membership with LGDMC and to organise and run our activities.
Do we share your data with anyone else?
We will never pass your details on to third parties for marketing purposes.
How can you update your data?
You can contact us at any time at richardctilley1@gmail.com.to update or correct the data we hold on you.
How long we will hold your data?
The LGDMC data retention policy is to review all data held on individuals at least every two years and remove data where we no longer have a legitimate reason to keep it.
What rights do you have?
Under the GDPR, you have the following rights over your data and its use:
• The right to be informed about what data we are collecting on you and how we will use it
• The right of access – you can ask to see the data we hold on you
• The right to rectification – you can ask that we update or correct your data
• The right to object – you can ask that we stop using your data for a particular purpose
• The right to erasure – you can ask us to delete the data we hold on you
• The right to restrict processing – you can ask that we temporarily stop using your data while the reason for its use or its accuracy are investigated
• Though unlikely to apply to the data we hold and process on you, you also have rights related to portability and automated decision making (including profiling)
All requests related to your rights should be made to the Data Protection Officer at richardctilley1@gmail.com. We will respond within one month. You can find out more about your rights on the Information Commission’s Office website
What will we do if anything changes?
If we make changes to our privacy statements or processes we will post the changes here. Where the changes are significant, we may also choose to email individuals affected with the new details. Where required by law, we will ask for your consent to continue processing your data after these changes are made.
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